Dawn M. Timmer

271 Main Street

Lothian, MD  20711

(H)443-607-6971

(C)443-714-5663

timmer.dawn@yahoo.com

I am a U.S. citizen

Typing speed: 50 wpm

 

25 years of federal government administrative experience:

 

U.S. Army, ARCIC-F (Army Capabilities Integration Center) 2530 Crystal Dr., Arlington, VA 22202, 1/19/2012 to 11/29/2012, 40 hours per week, Executive Assistant, GS-0301-8/step 10, REFERENCE: Anthony Cochet, 757-501-5766

I am the executive assistant to the Director of ARCIC-Forward (Army Capabilities Integration Center), Headquarters TRADOC (Training and Doctrine Command). I provide on-going consultant and advisory support to the Directorate staff and key operating officials on matters pertaining to the administrative management and operation of the office. I handle the outlook calendar schedules for the Director and Deputy Director. I established and maintained files, composed and edited correspondence, ordered and managed supplies. I am the time and attendance point of contact and also use DTS (Defense Travel System) to create travel orders and vouchers. I render decisions on administrative and procedural matters that impact the office operations and works to preclude or minimize administrative and operational management shortfalls and or deficiencies. I also managed the burn bag program which includes making sure the burn bags are marked correctly and are nor over the maximum weight allowed and take them weekly to the burn bag truck. Also arranges logistics for conference, meeting and office activities. I held a SECRET clearance. My typing speed is 50 wpm.

Naval Sea Systems Command, 1333 Isaac Hull Ave., SE, Wash DC 20376; 10/2008 - 4/2011; 40 hours per Week; Admin. Assistant, YB-0301-02 – NAVSEA, Office of Public Affairs, Congressional Affairs and Freedom of Information Act Office (FOIA), Supervisor: Jaye Kitchen-Schneider, 202-781-4862

I provide administrative support for the Public and Congressional Affairs branches to include filing, logging in material, mailing correspondence, developing tracking spreadsheets for projects and other administrative duties that may be assigned. I also provide administrative support for the FOIA branch to include logging in technical review cases in Access database, routing to viewers, logging out, coping and filing and mailing out technical review packages. I attend planning meetings and support development of key command communication products such as The Observer and NAVSEA Access, NAVSEA Weekly News Wire strategic Business Plan and digital signage. I assist in the collection and analysis of Communication metrics. Input metrics data into an Excel spreadsheet. I also assist in developing, editing and proofreading communication products, including communication plans, statements, news releases, web site content and information for internal publications. I held a SECRET clearance. My typing speed is 50 wpm.

Naval Sea Systems Command, 1333 Isaac Hull Ave., SE, Wash DC 20376; 06/2007 to 10/2008; 40 hours per Week; Secretary; YB-0318-02; Supervisor: James Brice, SES, 202-781-3800 – (This office abolished)

I serve as an Executive Secretary and Personal Assistant to the Director, Task Force Lean (SES), in the Office of the Commander, Naval Sea Systems Command., a SES position. I maintain the Director’s calendar and schedule all appointments. I screen callers and visitors, arrange conferences and meetings, I use the Defense Travel Systems (DTS) for completing TDY orders and claims. I maintain leave and attendance for the office. I receive all correspondence, I reply to mail not requiring his attention and route matters requiring action to staff members or other officials in the command. I edit all documents before they go in for signature. I have strong Microsoft office skills in using Outlook, Word, Excel, Powerpoint and Access. I process the certificates for the Lean Six Sigma Yellow, Green, Black and Champion courses. I have knowledge of the Naval Correspondence and administrative procedures. I have taken and passed the Lean Six Sigma Yellow Belt Class. I am in the process of becoming a purchase card holder again. I have held the purchase card at other agencies. I was detailed to the Records Management Support Services to assist them in a forms review (this review consist of 600 Navy forms to see if they are still valid or need to be canceled). I have started a new detail with the same office which involved me creating an Access database and inputting Federal Record Center record transmittals and receipts data into this database. (This detail started 1 April 2008 and ended 30 September 2008. I held a SECRET clearance. My typing speed is 50 WPM.

Defense Intelligence Agency, Bldg 6000, Bolling AFB, Wash., DC; 01/2005 to 06/2007; 40 hours per Week; Staff Assistant, GG-0303-9; Supervisor: Cheryl Cross-Davison, 202-231-3182

As the IA Staff Assistant I am responsible for all administrative activities for 40 personnel. I work directly for the Chief Information Assurance Officer (CIAO) (a senior executive officer) and the Information Assurance Group Chief (a senior civilian). I also provide administrative support to the Group staff. I maintain the daily schedule for the CIAO, division chief; receive visitors of all ranks answer telephone calls exercising proper protocol, review and prepare correspondence, handle and manage all aspects of travel (clearance messages, courier letters, customs passes, visas, making hotel and transportation reservations). Some of the primary administrative duties that I perform are entering time and attendance data into the Defense Civilian Pay System (DCPS) for all IA employees, manage tasks using the automated DIA tasking system (PIT), mail and distribution, area records management officer (create, archive, maintain, destroy office files as needed), prepare briefing slides using the PowerPoint software application, and type performance appraisals and awards for IA personnel. In addition to my administrative duties I also serve as the Group’s Security Control Officer and my responsibilities include ensuring all IA personnel complete IA training each quarter, monitoring and review incoming and outgoing documents, handling them according to published security guidance. I also serve as the focal point for acquisition, property accountability, equipment, and telephone security control officer duties. I am very familiar the DIA training opportunities and have often assisted the staff by completing and monitoring training requests for the staff. I held a TS/SCI clearance. My typing speed is 50 wpm.

Defense Intelligence Agency, Hyattsville, MD; 03/2003 to 01/2005; 40 hours per Week; Admin Asst/Secretary; GG-301-8/GG-0318-9; last promoted 06/2004; Supervisor: Colonel Michael Amara, 301-394-1563

I was the Secretary to the OBNCR, Chief. I manage the time and attendance for all Operating Base civilians, which are about 79 employees. My duties included updating the eZHR system for all personnel, managed the military leave control program, mail and distribution (classified and unclassified), handled Federal Express mail going out, prepared and monitored personnel actions, such as SF-52’s, awards, appraisals, evaluations (civilian and military), decorations, rotations, reassignments, vacancies and departures for all military and civilian personnel, and handled military awards for the military services to include joint service awards. As I received information from the Human Resources Office that pertained to the staff I quickly disseminated personnel information down to the detachment levels. At this job I completed DIA 101, Purchase Card Program, and eZHR for Admin. I held a TS/SCI clearance. My typing speed is 50 wpm.

Naval Network and Space Operations Command, Nebraska Ave; Washington, DC; 11/2001 to 03/2003; 40 hours per Week; Management Assistant; GS-344-8; Denise Philippi (Agency no longer at this location)

Served as the Directorate Administrative Leader and monitored the activities of the administrative staff by provided expert administrative advice for the implementation of administrative procedures. Also, served as the Minor Property Officer responsible for the N3 Directorate. I was responsible for entering time and attendance for the entire Directorate. Assist the directorate Management Analyst (N6MA) in locating, assembling and preparing data for meetings, conferences and other events. Acted as alternate representative for training, travel and personnel matters. Prepared a wide variety of correspondence requiring a good knowledge of Navy and ADP terminology, of technical reporting, organizations, administrative and reporting requirements, protocol, and procedures. This included the use of word processing equipment, software (Microsoft Office, which includes WORD, EXCEL, and PowerPoint), MTF Editor, etc.) and related equipment such as printers and scanners. Arranged for the travel of the ACOS/Director, including the preparation of travel orders, arranging for scheduled visits, notifying organizations and officials to be visited, and arranging for the necessary personnel security clearances needed for the ACOS/Director and other professional members of the office. Prepared travel vouchers, reports, visit requests, and necessary follow-up actions for employees. Performed administrative, secretarial management functions as assigned. I held a SECRETclearance. My typing speed is 50 wpm.

Defense Finance and Accounting Service, 1931 Jefferson Davis Highway, Arlington, VA;11/1998 to 11/2001; 40 hours per Week; Secretary; GS-318-7; Supervisor: Ken Terne , 703-607-5054

Establishes and maintains the director's appointment schedule and other commitments. Keeps informed of the status of all projects and action papers initiated by or assigned to the division. Reminds the director and staff members of due dates for all suspense items that come into the division. Follows up on requests made to subordinate offices, other DFAS offices, OSD, the military departments, or other Defense Agencies to assure the receipt of information required in sufficient time for compliance with suspense dates. Releases information consistent with DoD and DFAS policies, security and freedom of information requirements. Receives, reads and makes proper disposition of correspondence and other mail received in the office. Verifies formats, typing, grammar, assembly, and number of copies, enclosures, coordination and other administrative processing details. Keeps track of all suspenses using the suspense tracing system on Microsoft Access. Types materials printed, handwritten or rough drafts. Maintains all office files. Completes the time and attendance for the division. Completes all travel orders and travel vouchers which includes making hotel, air and car rental reservations. Tracks travel budget and Purchase card budget using Excel spreadsheets. Orders and keeps track of all office supplies using the Purchase credit card. Updates the LDRPS (Living Disaster Recovery Planning System) Is the POC for training. Inputs all SF-1556 information into the AdminStar computer program and pays for classes using the Purchases credit card. My typing speed is 50 wpm.

Defense Investigative Service; 11/1989 to 07/1993; 40 hours per Week; Security Assistant; GS-0086-5; One World Trade Center, Long Beach, CA; Supervisor: Ron Johnson, 562-595-1850

Reviews and inputs 163's (unscheduled actions) and 696's (Industrial Security Inspection Reports) into AIS database and contacts Field Offices for additional information, if needed. Prepares WTR (Work/Time Report) and MIR (Monthly Information Report). Provides administrative support to all Industrial Security Specialists, including the National Industrial Security Program, Key Assets Protection Program, (KAPP) and Arms, Ammunition, & Explosives Program (AA&E) . For three months, acted as the secretary to the Director of Industrial Security. Primary Security Assistant for all classified information which included, logging in, wrapping and stamping the classification on the documents. Also was the assistant to the Education and Training Specialist. Assisted in the Industrial Security Awareness Council (ISAC). Completed the following correspondence courses: Essentials of Industrial Security, Protecting Secret and Confidential Documents, Structures of Industrial Security and Basic Industrial Security for User Agencies. I held a Secret clearance. My typing speed is 50 wpm.

ADDITIONAL FEDERAL GOVERNMENT WORK EXPERIENCE:

Secretary, Naval Research Laboratory 11/1997 – 11/1998

Clerk Typist (Term Position) Census Bureau 2/1997 – 11/1997

Secretary for the Los Angeles AFB, CA from 1/1994 to 7/1994 and also 8/1995 to 2/1997.

Personnel Staffing Clerk for the Veterans Admin in Los Angeles from 7/1993 – 1/1994.

Clerk Typist at the Defense Investigative Service in Alexandria, VA 7/1994 – 4/1995

Clerk Typist in the Employee Development Division at the Veterans Admin. in Long Beach, CA from 2/1989 – 11/1989.

Clerk Typist/Employee Relations Clerk at Naval Research Laboratory in Washington, DC from 9/1987 – 3/1989

 

EDUCATION:

Central High School, Captial Heights, MD; 1986 High School Diploma

Prince George's Comm College, Largo, MD; No Degree in Business , 0; 3.00 out of 4 Point GPA; 42 Semester Hours

 

TRAINING:

Correspondence Courses - Essentials of Industrial Security Mgmt (1989), Protecting Secret and Confidential Documents (1990), Structures of Industrial Security Mgmt (1990), Basic Industrial Security for User Agencies (1991). Industrial Security Management Course - May 1990 (Week long course), Acquisition 101 (Internet Base Course) (2000).

I have taken the Lean Six Sigma Yellow Belt Course, 5/2008; Purchase Card Training for a few different agencies, customer service, correspondence, proofreading and editing courses, and at the USDA I have taken a Management Analysis course and a Customer Service Excellence course. I also have taken CPR, Annual Information Assurance, Privacy Act, EEO, NSPS and Annual Security/Counterintelligence training courses.

I am about 18 credits (6 classes) from completing my Associates Degree in Business Management.

I have taken the following on line training through Teaching Transitions: Admin-Modules 1-8 during the month of April 2016: Overview, What to expect, Purpose, Mission; Intro to Hospice, Philosophy, Benefits, HIPAA, Patient Rights;  Death Awareness, Beliefs and Fears, Advance Directives; End of Life Communication, Listening and Speaking Differently; Clinical Care, Pain-Symp. Mgt, Safety, Universal Precautions; Self-Care, Nurturing and Managing Personal Stress; Legacy and Last Words; and Putting it Together, Volunteer Role, Needs of Dying.

I currently volunteer at Tri-County Animal Shelter in Hughesville, MD.

Listed below are the college business courses that I have taken. (Transcript provided upon request)

Business Org. Grade: C

Business Law I Grade: C

Business Law II Grade: C

Principles of Management Grade: B

Financial Planning and Investments Grade: A

Fundamentals Basic Accounting Grade: A

Managing Workplace Diversity Grade: B

Human Resource Management Grade: B

International Management Grade: B

Purchasing, Contracting Grade: A

 

AWARDS:

Outstanding rating 08/01, 08/00;

Superior Achievements 04/90, 08/91;

Superior Accomplishment 01/92;

Performance Awards 07/90, 07/91, 09/94, 10/97, 7/99, 08/00, 08/01; 04/02, 07/02, 03/03, 1/08

Time-Off Award (3-days) 06/01, (1 day) 03/04

 

REFERENCES:

Michael Blake 301-843-3839

Tammy Traudt Gibson 240-216-4388

Stacie Wallens Kackley 410-394-1703